Online Protocol Submission
What can be submitted through eSirius and when?
New and renewal animal use applications must be submitted through eSirius, and amendments and annual reviews to those applications approved in eSirius. All protocols that were approved in the paper format (Form 8225) will continue to have amendments and annual reviews submitted via memo format.
Will I be able to submit protocols using the paper Form 8225?
No; all new and renewal applications will be accepted only through eSirius. Amendments to those protocols already approved in paper form will remain in paper form until the protocol expires, unless the UCUCA Office staff converts the protocol into the electronic format. You will be notified if and when this happens.
How do I know I submitted the protocol properly on eSirius?
With every part of the process, an email is sent to you from the eSirius program. You can also check your eSirius home page, which will tell you if the protocol is at the UCUCA Office, if it is undergoing review by the UCUCA Committee reviewers, or if the protocol is awaiting your response to Committee questions.
How do I keep track of the progress of my newly submitted protocol?
Protocols will remain on your eSirius home page until the protocol has been approved. You will see the progress of your protocol through the Work Flow Status, which will tell you if the protocol is at the UCUCA Office, if it is undergoing review by the UCUCA Committee reviewers, or if the protocol is awaiting your response to Committee questions.
How long is the protocol review process in eSirius?
Exclusive of the time for PI response to reviewers' questions, the application review process typically takes 6-8 weeks from submission to completion of the review. However, the average time for protocol approval including the time it takes for the PI to respond to reviewer questions is closer to 8-10 weeks.
How does this change my currently approved protocols?
All amendments or modifications to currently approved protocols will continue to be submitted in the memo format until the protocol is converted to the web-based system by the UCUCA Office staff. Those investigators whose protocols are converted by the UCUCA Office staff will be notified by email after their protocol has been entered into the system. After your protocol has been converted, all modifications and annual reviews will be submitted electronically via eSirius.
Who do I call for problems or questions about eSirius?
If you have questions about eSirius or if there is a problem with the program while you are entering information, please contact the UCUCA Office at ucuca.office@umich.edu. Please include the name of any error message that appears. Please remember, this is a new program and there may be problems. Without your help, we cannot fix them.
